Housing, transport & field: Every room, coach and visit, on one board
Know tonight how many rooms are free in Makkah, which coach is waiting at arrivals and which group starts its ziyarah tomorrow. When a flight is delayed or retimed, the transfers that depend on it are replanned.
Host
What this area does
- Hotel allotments, night by night
- Rooming lists
- The movement board
- Arrivals and reception
- Catering and ziyarah
- A field app that works offline
Which plans include it
Hotel allotments, night by night
Room blocks on your hotel contracts with their room types and rates, holds and reservations against them, rooms handed back before their deadlines, and each block’s health.
Rooming lists
A confirmed reservation becomes real beds, and the group’s members are placed in rooms for the nights reserved.
The movement board
Airport transfers, intercity moves and visits on one board, with the coach, the driver and the boarding manifest — and a link for each driver that shows only their trip.
Arrivals and reception
Flights and their bookings, each pilgrim’s confirmed entry and airport reception. A delay or a new time replans the transfers that depend on it.
Catering and ziyarah
Meal plans and their contracted prices per hotel, and each group’s ziyarah programme with its sites and days.
A field app that works offline
The day’s tasks with checklists, head counts and who is missing, incidents graded and escalated until closed — synced when the connection returns.
Screens show sample data.
Step by step
How it works
Who it’s for: Housing and hotel-reservation teams, transport and reception coordinators, and supervisors in the field.
Room blocks go on the contracts
With room types and rates for each night, and the dates rooms go back to the hotel.
Every booking comes off the allotment
Holds and reservations come off that night’s allotment, so you see what’s really free and each block’s health before its release date.
Reservations become beds
The group is placed in rooms for the nights reserved, on one rooming list.
Moves are planned on one board
Airport transfers, intercity moves and visits, with the coach, the driver and the manifest — and a link for each driver that shows only their trip.
The field works even offline
The supervisor counts heads and logs incidents in the field app, and everything syncs when the connection returns.
An example
A day in the season
A flight from Kuala Lumpur is three hours late on Thursday night. On the movement board, the airport transfer that depends on it is replanned, and the driver sees the new time on their link.
At the hotel, the group is already placed in its rooms on the rooming list, so nobody waits in the lobby. In the morning the supervisor counts heads on the ziyarah coach from a phone, even where the signal is weak.
In the housing office, a Madinah hotel block shows only half sold with its release date four days away, so the free rooms are offered to agents before the deadline.
An illustration: the names and numbers are made up.
Housing, transport & field
Common questions
Does it stop us selling more rooms than we contracted?
Yes. Holds and reservations come off the block’s nightly allotment, and you see each block’s health before rooms are due back to the hotel.
What happens when a flight is delayed?
The transfers that depend on the flight are replanned, and the change shows on the movement board and the driver’s link.
Does the field app work without internet?
Yes. Tasks, checklists, head counts and incidents work offline and sync when the connection returns.
Does a driver see the whole group’s data?
No. Each driver has a link that shows only their own trip.
Are meals and ziyarah managed alongside housing?
Yes. Meal plans and their contracted prices are recorded per hotel, and each group’s ziyarah programme with its sites and days.
Book a demo
Want to see this area with your own data?
Tell us what matters to you in the request, and we’ll start the demo there.
What happens next
- We call you to pick a time that suits your team
- A demo on packages and hotels like yours
- The plan that fits — or a scoped Odoo proposal